WANTED – Administrative Assistant – July 2022

Job Description

Perry County Council of the Arts (PCCA) is seeking an Administrative Assistant to join its awesome staff team! PCCA is a non-profit arts organization whose mission is to build community through the arts through the administration of four core programs that include PCCA Gallery artist engagement, Landis House, Arts in Education and Community Programs.


Responsibilities of the Administrative Assistant include supporting PCCA’s onsite operations, general office administration, customer service, and assisting with record keeping, outreach, public announcements and communications.

Other duties and responsibilities are as follows:

  • Maintain knowledge of PCCA programs to assist staff team and public,
  • Monitor incoming mail, email, and phone calls,
  • Offer onsite support at Landis House, PCCA Gallery, and some offsite events,
  • Operate office equipment including copier/scanner,
  • Order and maintain adequate supplies,
  • Organize information for classes, events, databases, resources, archives, manuals,
  • Maintain event listings on social media and website,
  • Coordinate outgoing correspondence including mail, email, newsletters and press releases,
  • Collect submissions for exhibitions, contests, scholarships, camps and other,
  • Assist with preparation of materials and onsite/virtual space for events, exhibits, and classes,
  • Coordinate volunteer recruitment and engagement,
  • Administer surveys to all parties to gather program feedback and data,
  • Other duties as assigned.

Qualifications and Experience:

Candidate should possess:

  • Strong organizational skills and ability to manage multiple priorities at once,
  • Strong analytical writing skills and oral communication skills,
  • Strong interpersonal skills with the ability to communicate effectively with diverse groups of people,
  • Desire to educate the community about creative opportunities and initiatives,
  • Ability to work as a member of a team,
  • Proficiency in Microsoft Office applications including Outlook, Word, Excel,
  • Familiarity and willingness to utilize social media,
  • Digital media experience.

This is a 35-40 hours per week position. Must be flexible to work evenings and weekends based on scheduled programs. Travel to events will be required within a 50-mile area of our headquarters in Newport, PA with mileage reimbursement.

Perry County Council of the Arts is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Please send completed application, cover letter and resume to employment@perrycountyarts.org

Employment Application
Employment Application

WANTED – Arts in Education Coordinator – September 2023

Do you love being with people and supporting the arts in education in our community? Do you love creating systems and processes that increase efficiency? Are you amazingly talented at keeping track of all kinds of tiny details? Do you want to learn a ton of stuff, have a lot of fun, be creatively challenged, and inspired frequently? Are you looking for job flexibility and exploring new places and spaces? Our Arts in Education Coordinator position may be the one for you!

Email your cover letter and resume to employment@perrycountyarts.org

Our Story
Based in Newport, PA, Perry County Council of Arts (PCCA) serves people of all ages, races, cultures and socioeconomic status throughout Perry County and beyond. As an art not-for-profit 501(c)3 organization, PCCA’s mission of building community through the arts, and seeking to re-imagine creativity in our rural landscape is realized through artist development, community creative programming, classes, concerts, exhibitions, and educational residencies.

Job Overview
The Arts-in-Education Coordinator (coordinator) is directly responsible for all facets of our educational residencies and fulfilling our partnership contract with Pennsylvania Council on the Arts (PCA) through a minimum of 7 Arts-In-Education (AIE) residencies annually, at least one in each of the 7 counties in our service region; Perry, Juniata, Mifflin, Montour, Northumberland, Snyder and Union. The AIE residencies foster creativity and artistic skills by placing rostered artists in various educational, community or institutional settings. The coordinator is responsible for recruiting, training, and evaluating artists to keep an active roster of high-quality teaching artists. The coordinator plays a vital role on the staff team, sharing information on the AIE program and providing input for the organization’s strategic planning, events, programming, and vision. This is a great opportunity for someone who wants not just a job, but also an opportunity to improve the quality of life in our community.  Plus, we love what we do and it shows through our creative and energetic staff!

PCCA intends to invest deeply in the professional development of this position so that the coordinator can grow and develop as the program grows, gaining increasing levels of responsibility and opportunity over time. The position has the benefit of a PA-wide network peer group and communication through partnership meetings with our state agency Pennsylvania Council on the Arts (PCA).

Reports to the Executive Director

Arts in Education Coordinator Details


AIE Partner (75%)

  • Locate, identify, and develop potential artist-in-residence candidates for both host sites and teaching artists.
  • Initiate and manage annual teaching artists review, teaching artists information sessions, and teaching artists training, and clearances.
  • Coordinate and lead meetings and presentations to be given to teachers, community leaders, organizations, school administrators, and constituents regarding the AIE program.
  • Fluidly communicate with senior staff regarding the AIE program to recruit artist-in-residence candidates, to continually market the program in coordination with PCCA’s Marketing Plan using social media, e-marketing, print collateral, and website, as well as promoting the EITC funding process.
  • Manage calendar of appointments, activities, and related work regarding PCCA’s AIE programs and events.
  • Coordinate activities with teaching artists and organizations contracted to provide information, outreach, and assistance to PCCA’s AIE program. Coordinate residency housing, if needed.
  • Manage all administrative aspects of Arts in Education program including the residency application processes, site observations, evaluations, contracts, reporting and budgeting.
  • Communicate with primary granting organization—the PA Council on the Arts (PCA)—in matters related to PCCA and the PCA’s requirements for successful execution of the grant.
  • Follow the guidelines for Pennsylvania Council on the Arts – Arts in Education Partnership as put forth in the AIE Partnership Handbook.
  • Active participation with PCA and co-coordinators via in-person meetings (at least 2 annually, one generally in Harrisburg) and webinars.
  • Plan, promote and execute the Poetry Out Loud Competition program annually.
  • Maintain spreadsheet of current activities, budget status and other data to be available as needed for monitoring and grant reporting.
  • Record and collect pertinent data for grant writing, reporting, and marketing including narratives, financial statements, statistics, evaluations, photos, observations, etc.
  • Coordinate with the Finance Manager to monitor AIE-related expenditures and income, to insure proper handling including grant and residency income and payments through various accounts. Provide necessary documentation for processing programmatic income and expenses.

Arts Advocacy (10%)

  • Convene the PCCA AIE Board Advisory Committee including meetings, member management, and regular direct communication.
  • Promote the importance of arts education on a regional level in our publications, communications stream, and at events.
  • Participate in Arts Advocacy events at the local, regional, state, and national level as deemed necessary and appropriate.
  • Take the lead in administration and planning key outreach events in the community focusing on arts in education, including but not limited to school outreach and the annual Youth Art Day.

General Operations (15%)

  • Collaborate with staff in making key strategic decisions affecting PCCA’s future.
  • Engage in professional development.
  • Participate in strategic staff meetings.
  • Attend and support key PCCA and community events, and otherwise contribute to strengthening the deep roots within our community, both internally and externally.


  • Excellent written and verbal communication skills
  • Project management and budgeting
  • Demonstrated ability to work with little oversight
  • Detail oriented and efficient
  • Flexibility and adaptability while working in a team setting
  • Competency with computer programs including Office 365 suite
  • Valid driver’s license and travel within 7-region service area as needed
  • Ability to develop trusting relationships with diverse individuals from many different backgrounds
  • Passion for working in the nonprofit sector
  • Strong commitment to our mission and vision
  • Love of continuous learning

Perry County Council of the Arts is an equal opportunity employer.

Our Hiring Process

  • Your cover letter should tell us why you are interested in our organization and the specific position.
  • We will review applications.
  • We will conduct an initial phone interview followed by in-person interviews.
  • A second in-person or virtual interview may be scheduled.

Compensation & Benefits

  • This is a full-time, non-exempt position, working 35 hours per week with a variable schedule. The hourly rate offer will be dependent on experience.
  • Weekday availability, with occasional evening and weekend availability for scheduled PCCA events and programs.
  • Approved candidate must obtain necessary clearances, including PA criminal history, mandatory reporter training, PA Dept. of Public Welfare, and FBI Federal Criminal History before an offer of employment will be given.
  • Paid time off is accrued dependent upon status and time worked, after a 90-day probationary period. Holiday pay is applicable after the 90-day probationary period as outlined in the Employee Handbook. Mileage and expenses may be reimbursed as described in the Employee Handbook.

Interning at PCCA is a great way to give back to a great organization, learn about working at a nonprofit, build your resume, and have fun working on your favorite type of projects. Want to find out how your gifts, talents, and skills can help grow PCCA? Our interns are part of the internship planning process, from concept to completion. Fill out the Volunteer Interest Form and send your resume to pcca@perrycountyarts.org.