Arts in Education Coordinator
Perry County Council of the Arts (PCCA)
Do you love being with people and supporting arts in our schools and in our community? Do you love creating systems and processes that increase efficiency? Are you amazingly talented at keeping track of all kinds of tiny details? Do you want to learn a ton of stuff, have a lot of fun, be creatively challenged and inspired frequently, and make a significant impact in the lives of Central PA kids? Our Arts in Education Coordinator position may be the one for you! See the position description at http://www.perrycountyarts.org/employment/. Email your cover letter and resume to email@example.com.
Perry County Council of Arts (PCCA) seeks an Arts in Education Coordinator (AIEC) who wants an opportunity to learn and develop within a 35 year old organization that is continuing to grow in strength and service.
PCCA, at its Landis House Creative Commons and Gallery locations in Newport, as well as through its programs, exhibitions, and events in Central PA, works to fulfill its mission- to build community though the arts.
The AIEC will coordinate our arts-in-residence programs in our 7 county partnership region, with most focus work in public schools, and a small percentage working with the elderly.
The AIEC will play a vital role on the staff team, sharing information on the AIE programs and giving input on our strategic planning, events, programming, and vision. This is a great opportunity for someone who wants not just a job, but also an opportunity to improve the quality of life in our community. Plus, we’re fun to work with.
PCCA intends to invest deeply in the professional development of this position so that they can grow and develop as the program grows, gaining increasing levels of responsibility and opportunity over time. The position, serving our status as program partner with the PA Council for the Arts (PCA) will have the benefit of a PA-wide network peer group and communication.
REPORTS TO: Executive Director
AIE Support Partner Leadership (70%)
• Facilitate relationships with current school partners, including administrators and teachers, as well as roster artists, ensuring that they feel well-supported, connected, and equipped
• Locate, identify and develop potential artist-in-residence candidates. Locate potential host sites for residencies. Initiate and manage related activities such as annual artist interview and panel processes, teacher information sessions, mailings, artist training, artist information sessions, reports, meetings with educational and community leaders, advisory group meetings, and related functions.
• Initiate and coordinate meetings and presentations given to teachers, community leaders, organizations, school administrators, and constituents regarding the AIE program at PCCA, leading those presentations when necessary.
• Manage all aspects of artist residencies including the residency application process, observations and evaluations.
• Initiate and/or coordinate communication among the senior staff team including the Communications and Gallery Director regarding the AIE program to recruit artist-in-residence candidates, host sites, and promote the EITC funding process.
• Ensure that our programs are strategically assessed regularly and make key improvements as identified, in keeping with the PCCA Strategic and Annual Plans.
• Initiate and manage calendar of appointments, activities, and related work in regards to PCCA’s Arts in Education programs and events.
• Coordinate activities with associates, visiting artists, and organizations contracted to provide information, outreach, and assistance to PCCA’s AIE program. Coordinate residency housing, if needed.
• Communicate with primary granting organization—the PA Council on the Arts (PCA)—in matters related to PCCA and the PCA’s requirements for successful execution of the grant. Follow the guidelines for Pennsylvania Council on the Arts – Arts in Education Partnership as putforth in the AIE Partnership Handbook. Participate in communications with PCA and co-coordinators via in-person meetings and webinars.
• Draft, write, and submit grant proposals to the PCA for all participating programs, with the support of the Executive Director.
• Support the Executive Director in researching and pursuing additional grant funding opportunities.
• Gather information, maintain database of activities, and work to interpret
data necessary for grant reporting and program evaluation and monitor, record, and collect other pertinent data for grant writing, reporting, and marketing including narratives, financial statements, statistics, evaluations, photos, observations, etc.
• Coordinate with the Finance and Landis House Manager to monitor AIE-related expenditures and income, to insure proper handling including grant and residency income and payments through various accounts. Process invoices and departmental expenses, and create and manage contracts, payments, and clearances.
• Maintain related files and records of all activities and programs.
• Generate monthly reports of partner activities to be used in compiling information for the AIE grant reporting generated for the PCA
General Operations (20%)
• Collaborate with staff in making key strategic decisions affecting PCCA’s future
• Engage in deep professional development
• Participate in strategic staff meetings
• Attend and support key PCCA and community events, and otherwise contribute to strengthening the deep roots within our community, both internally and externally
Arts Advocacy (10%)
• Convene the PCCA AIE Advisory Committee including meetings, member management, and regular direct communication.
• Attend state or regional meetings and conferences related to PCCA AIE such as the regular state PCA Partners’ meeting, arts-related conferences, planning meetings, etc., as deemed necessary and appropriate.
• Promote the importance of arts education on a regional level in our publications, communications stream, and at events.
• Participate in Arts Advocacy events at the local, regional, state and national level as deemed necessary and appropriate.
• Continually plan and execute outreach and marketing of the AIE with the Communications Director and Executive Director, to strengthen financial support for PCCA and assist in arts advocacy by sharing our AIE stories.
• Take the lead on key outreach events in the community focusing on arts in education.
• Project, sales, or event management experience
• Excellent written and verbal communication skills
• Valid driver’s license and able to drive to locations in the service area for meetings, project oversight, and observations
• Experience managing a budget
• Demonstrated strong ability to manage time and projects effectively without close supervision
• Passion for working in the nonprofit sector
• Strong commitment to our mission and vision
• An eye for creating efficiencies and keeping track of details
• Ability to develop trusting relationships with diverse individuals from many different backgrounds
• Demonstrated ability to work in a team setting
• Comfort with computers and a variety of online platforms
• Flexibility and adaptability
• Love of continuous learning
• Strong written and oral communication skills
Compensation and Benefits
• This is a part-time, non-exempt position, working 24-30 hours per week with a variable schedule. Hourly rate offer will be dependent on experience. We believe in work-life balance, and are committed to keeping the workload in alignment with the true hours worked.
• Weekday availability, with occasional evening and weekend availability for scheduled PCCA events and programs.
• Approved candidate must obtain necessary clearances, including PA criminal history, mandatory reporter training, PA Dept. of Public Welfare, and FBR Federal Criminal History before an offer of employment will be given.
• Paid time off is accrued dependent upon status and time worked, after a 90 day probationary period. Mileage and expenses may be reimbursed in line with our Personnel Policy.
PCCA is an equal opportunity employer.